Events

Transnational Project Meeting

BUDAPEST (H)
GHENT (B)
GERZE (T)
BARCELONA (ES)
LEIRIA (P)
BUDAPEST (H)

 

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BUDAPEST (H)

As this Kick-off meeting is the first time partners met it was important work well and effeciently to set the tone for future meetings. To achieve this the following was carried out:

  • introducing schools and project coordinators – presentations; visiting the school and its surroundings;
  • planning after school workshop for students involved in the project, discussing their needs;
  • updating Gantt chart – dates and activities;
  • defining roles and responsibilities in the management, methods and approaches;
  • discussing quality action plan with evaluation measures and performance indicators; risk analysis with counter measures;
  • discussing responsibilities and methods about project outcomes: video guide with methodological resource book and app, questionnaires, surveys;
  • detailed planning of communication in the partnership, outcomes, deliverables and their dissemination – interactive project;
    website to be created + social media platforms (facebook, twitter, instagram, etc.) + online forum + project logo, documents with
    headers and footers, e-logbooks – tasks and deadlines, set of measures and tools;
  • discussing Partnership Agreement;
  • introducing Mobility Tool to newcomers in Erasmus+; Europass and other documents needed;
  • discussing the draft agenda of the student exchange in Belgium;
  • evaluating and disseminating the work done so far.

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GHENT (B)

Introducing new teachers;

Formal presentation by school board;

visiting the school and its surroundings, visiting lessons and contact with peer-teachers;

each partner reporting about their activities so far and about the work of the students involved, collecting all the visual and written materials;

analyzing the project website + online forum + social media groups, documents uploaded (communication and dissemination);

updating Gantt chart;

discussing the possible increase in the number of students at student exchanges;

discussing interim/progress report to be submitted by each partner, problems with Mobility Tool+, eTwinning and Europass;

discussing how to adapt Hungarian and Belgian Good Practices into the curriculum/educational programme of partners;

discussing the draft agenda of the joint staff training in Gerze, Turkey;

evaluating and disseminating the work done so far.

 

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GERZE (Tr)

The main purpose of the meeting was to make a mid-term evaluation of the project, of the activities carried out so far and of those left.

Agenda:

The meeting started with the formal presentation of the school board about the institution;

Meetings were held with the regional governor and then with the mayor about the content and purpose of the project;

Each partner reported about their activities so far, focusing on the work of the students involved;

The other partners made comments + evaluated the work, participants also had an overview and analysis of the project website + TwinSpace + social media groups, and other possible ways of project visibility and dissemination, documents uploaded;

The Portuguese team held a short workshop on eTwinning;

they discussed the impact of school community service activities shared so far and possible ways of adaptation;

School coordinators agreed on the deadline of submitting the accreditation – European Solidarity Corps Quality Label – 31 December 2018;

Finally they discussed the time and the draft agenda of the student exchange in Spain and
fixed the date of the events in Portugal.

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BARCELONA (ES)

PURPOSE OF THE MEETING:

to evaluate the work done so far;

to discuss ESC Quality Label, i.e. accreditation – take action if needed ;

to prepare the student exchange at the Portuguese partner;

PARTICIPANTS INVOLVED:
1 school coordinator from each partner

AGENDA:

Formal presentation by the school board;

visiting the school and its surroundings;

partners’ reports about their activities so far, including submitting accreditation;

review and update the Interim Report on Mobility Tool+ to be submitted by each partner;

discussing the project website + online forum + social media groups, documents uploaded;

updating Gantt chart;

evaluating and disseminating the work done so far, including students’ activities;

discussing the draft agenda of the student exchange in Portugal – 29 April – 3 May 2019.

Outcome All:

partners have taken actions to adapt the good practices related to community service and volunteer work, which were shared at the previous student exchanges by the Hungarian, Belgian and Turkish partners. However, getting ESC accreditation is a real problem for partners, the Hungarian
coordinator school is the only one where application for the Quality Label is on the way of being approved. So it was a key issue to provide help to all partners in this area. The other important point was the use of Mobility Tool+ and interim/progress reports where partners needed support from the coordinator school. Both the above issues were discussed at length, samples introduced so that each partner should be aware of these procedures at present.

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LEIRIA (P)

The main objective of the meeting was to evaluate the implementation after 18 project months;

to establish time frames for creating the final report;

to discuss updates about ESC/EVS accreditation and final product;
to set the date and agenda of the final TPM in Budapest.

PARTICIPANTS: 1 project team leader per partner school, discussions lead by Robert Dawson project coordinator (Kozgazdasagi Politechnikum).

AGENDA:

1. Welcoming by principal, visiting school and local area;

2. ESC accreditation (Quality Label) – the Portuguese team still working on the application, Turkish not eligible for it yet, difficulties in Spain and Belgium with the application;

3. volunteers registered – need minimum 15 /school registered, process explained to all partners;

4. final product -reiterated duration of videos for guide, length of Teachers’ Manual, content and deadlines (till the Final TPM in Budapest in October 2019) discussed;

5. interactive app promised by the Spanish team discussed, not done because of personal changes in team leadership, TwinSpace has been used instead;

6. miscellaneous items, project info on partner homepages, Mobility Tool+, plans for surveying participant satisfaction at the end of the project, measuring the improvement of competencies, self-awareness, final reports – imperative to provide links showing postings, dissemination on schools’ homepages.

OUTCOME: Dates were set for the Budapest TPM and tasks to be completed till then were discussed.

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Final Meeting Budapest (H)

As this was the last occasion to meet face to face and work together till the end of the project, the main objective was to review and survey all the activities completed once again, all the goals and indicators reached and prepare materials for the final report and final dissemination.

PARTICIPANTS:

1 project team leader per partner school, discussions lead by Robert Dawson project coordinator, Hajna Kelemen project team member and Adrienne Varga grants’ officer (Kozgazdasagi Politechnikum).

AGENDA:

Viewing, discussing and editing video guide and teachers’ handbook as final products, ready for final cut and subtitling;
discussing accreditation – ESC Quality Label, registration of pupils on ESC website;
evaluation – planning final survey of competences developed and participant satisfaction;
final analysis of dissemination – project homepage, school homepages, social media platforms, TwinSpace, Project Results’ Platform;
overview of Mobility Tool – final corrections;
discussing final report – partners’ contribution, imperative to provide links showing postings and associate partners involved.

OUTCOME:

Thanks to the TPM, all partners are aware what to make up till the end of the project.

 


 

Learning Teaching Training Activities

BUDAPEST (H)
GHENT (B)
GERZE (T)
BARCELONA (ES)
LEIRIA (P)
BUDAPEST (H)

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BUDAPEST (H)

Kick-off    

Participants introduced their schools, cities, countries ;

ice-breaking activities in transnational teams;

participants signed Crisis Management & Conduct of Rules, created exchange constitution;

city quest – transnational teams exploring city – learning to work together;

worked with participating NGOs in Poli’s Good Practices in activities such as creating bird feeders, cooking for needy, up-scaling materials;

group ice skating event, socializing in Erasmus+ form;

interviewed representatives of NGOs in transnational teams -script, editing, still shots etc;

preparing for final event, cooking dinner together, issuing Europasses;

 

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GHENT (B)

Introducing schools, cities, countries – presentations;

ice-breaking activities in mixed teams, introductions through games, Kahoot;

signing Crisis Management & Conduct of Rules;

visiting volunteering projects in Ghent and Deinze;

creative workshops – dance, djembe, making gifts for elderly people, playing a city game about voluntary work;

studying local Good Practices: workshops on refugees and human rights with Amnesty International and Oxfam (meeting with refugees from Syria; Fair Trade);

workshops on GPs for bridging generations: visiting and working with elderly in homes and taking them on cultural excursion – visiting the battlefield of the Great War;

GPs on working with animal shelter and environmental protection: visiting shelter and learning out services offered and picking up litter in the city respectively;

preparing for Final Event – editing videos and interviews, cooking for Amnesty International and elder people;

Final Event: presenting community service activities done, evaluating the exchange, providing Europass about activities, acquired skills and competences to participants. 


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GERZE (Tr)

SEPTEMBER 2018 – GERZE, TURKEY Workshop and Study Visit – from School Community Service to European
Voluntary Service and European Solidarity Corps • participants had meetings with accredited EVS NGOs and
internationational volunteers to collect information and experience; • they learnt about European Solidarity Corps –
discussed the Guide, focussing on Quality Label accreditation, project applications, students’ registration on the
platform; • finally they discussed Quality Label application form – questions and possible answers, and fixed the
deadline for each partner submitting the application – Results: • new connections with Turkish NGOs were
established, possible future collaboration discussed, • partners became aware of ESC and started working on
accreditation.

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BARCELONA (SP)

JANUARY 2019 – BARCELONA, SPAIN

Day 1: The exchange started with school welcome and a guided tour and
continued with ice-breaking activities as planned. Then Spanish participants presented how volunteering and community service works at their school. In the afternoon all students had a transnational workshop to create posters presenting the NGOs they collaborate with during community service. The day finished with the NGO fair.

Day 2: In the morning all participants visited an NGO helping the homeless; while in the afternoon they met with representatives of Casa dels Infants, an NGO helping immigrants and children at poverty. The day finished with a guided tour in the Gothic Quarter.

Day 3: In the morning participants visited the Town Hall and had a meeting with arepresentative of the Social Service Department. Then they prepared a campaign for collecting transport cards for immigrants.

Day 4: The day started with the campaign for collecting transport cards at the school entrance. Afterwards, participants classified, packed and distributed food collected for poor families. In the afternoon they had a cultural visit to Esplugues.

Day 5: Students had round table discussions in transnational groups about community service at their school and NGOs, which was followed by a workshop to create final materials about the exchange: digital infographic posters, videos and a questionnaire about the activities of the exchange. These materials were presented at the Final Event, together with evaluating the exchange, providing Europass and certificates.


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LEIRIA (P)

29 April – 03 May 2019 – Leiria, Portugal

Day 1: The program started with a formal welcome by the director and students’ representatives, with icebreaking activities and a guided tour around the school. It was followed by a workshop (making origami) and learning basic life support techniques at the local Volunteer Firefighters’ station.

Day 2: The day was dedicated to visiting volunteering organisations in Leiria: Atlas (students delivered nonperishables), ReFood (participants helped to collect cooked food) and to the Civic Centre: (information on volunteering organisations operating in Leiria). It continued with a city quest for volunteering organizations (participants made photo reports), combined with sightseeing (Castle/ City centre).

Day 3: In the morning participants visited nearby towns – World or National Heritage Sights – Batalha (Monastery), Alcobaça (Monastery), S. Martinho do Porto and Óbidos. In the evening, they joined the initiative “Brisas do Lis Night Run”, organised by local volunteers every Wednesday in the city.

Day 4: All participants took part in beach  cleaning activities organised by the Leiria City Hall in the morning. In the afternoon they visited the library of a nearby resort place, called Nazaré and helped with library work.

Day 5: First, students visited Sra da Barroquinha green area and learnt about its requalification. In the afternoon, they prepared presentations with films and posters for the Final Event, which also included evaluation and distributing certificates.


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BUDAPEST (H)

As this was the last occasion to meet face to face and work together till the end of the project, the main objective was to review and survey all the activities completed once again, all the goals and indicators reached and prepare materials for the final report and final dissemination.

Participants: 1 project team leader per partner school, discussions lead by Robert Dawson project coordinator, Hajna Kelemen project team member and Adrienne Varga grants’ officer (Kozgazdasagi Politechnikum).

Agenda:

  • viewing, discussing and editing video guide and teachers’ handbook as final products, ready for final cut and subtitling,
  • discussing accreditation – ESC Quality Label, registration of pupils on ESC website,
  • evaluation – planning final survey of competences developed and participant satisfaction,
  • final analysis of dissemination – project homepage, school homepages, social media platforms, TwinSpace, Project Results’ Platform,
  • overview of Mobility Tool – final corrections,
  • discussing final report – partners’ contribution, imperative to provide links showing postings and associate partners involved.

Outcome:

Thanks to the TPM, all partners are aware what to make up till the end of the project.